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POLARONE
BUILT FOR HVAC AND FIELD SERVICE BUSINESSES

One AI.
One Platform.
One Business Partner.

PolarOne brings sales, customers, jobs, engineers, scheduling and business intelligence together so your team can work faster, reduce admin and protect profit.

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Good morning, Adrian 👋

Here’s what happened while you were away.

  • ◉11 New leads foundWorth £24,600
  • ☎3 Enquiries answered24/7 AI Reception
  • ▦2 Appointments bookedFor this week
  • ↻5 Quotes followed up£8,750 potential
£18,400Total potential revenue identified
★★★★★Rated 4.9/5▣No credit card↻Cancel anytime
MORE THAN JOB MANAGEMENT

A clearer way to run the whole business

Instead of switching between spreadsheets, inboxes, calendars and disconnected apps, PolarOne gives every team member one reliable place to work.

Win more work

Capture enquiries, manage opportunities and keep every follow-up moving.

Deliver jobs smoothly

Schedule the right engineer, track progress and complete work with evidence.

Protect your margins

See costs, workload, capacity and risks before they become expensive problems.

Know what to do next

Turn live business data into practical priorities and recommended actions.

SEE THE VALUE BEFORE YOU START

Calculate your potential savings

See how much time and labour value PolarOne could help your business recover every month by reducing repetitive quoting and engineer administration.

✓ Instant estimate✓ Based on your team✓ No details required
Number Of Hours Saved Monthly70 hrs
Monthly labour value£5,250
Potential annual value£63,000

*Illustrative estimate using 30 minutes saved per quote and two admin hours saved per engineer each week.

TRY POLARTOOLS

Useful HVAC calculations, before you create an account

Run a calculation instantly. Sign up when you are ready to save the result, create professional reports and connect it to customers, sites, surveys and quotes.

ENERGY

Running Cost Calculator

Calculate daily, monthly and annual electricity costs.

Calculation inputs

Results are initial estimates only. Confirm final selections against manufacturer data, applicable standards and competent engineering judgement.

CONTINUE WITH POLARONE

Turn this running-cost estimate into a customer-ready proposal

Inside PolarOne you can attach the calculation to a customer and site, compare equipment options, add photographs and include the figures in a branded quotation or professional report.

  • Save calculations and projects
  • Connect customers, sites and equipment
  • Create branded reports and PDFs
  • Use results in surveys, quotes and jobs
PolarToolsUnlock the complete HVAC calculator library:AC sizing · Heating requirements · Ventilation airflow · Duct sizing & velocity · Electrical load · Running costs · Heat-pump running costs · Energy savings · ROI & payback · Quote profit · Service-contract pricing · Labour · Deposits · Payments · Refrigerant charge
PolarOne CRMEverything in PolarTools, plus customers, sites, surveys, commissioning, quotes, jobs, scheduling, invoicing, portals, reports and AI.
See PolarTools & PolarOne plansCreate an account
MORE INSIDE POLARTOOLS

Continue with the complete engineering toolkit

AC sizing, heating requirements, ventilation airflow, duct sizing and velocity, electrical load, heat-pump running costs, ROI, service-contract pricing, labour, deposits, payments and refrigerant charge.

Explore PolarToolsCompare plans
POLARTOOLS ENGINEERING

From survey to service plan, without entering the same information twice

Create the project once, store each room once and let calculations, equipment selection, reports, quotations and maintenance planning reuse the same information.

Engineering Projects

Customer → Site → Project structure with automatic calculation history.

Multi-room Survey

Dimensions, occupancy, glazing, insulation, orientation, gains, photos and notes.

Equipment Intelligence

Library, comparisons, schedules and manufacturer recommendations.

AI Design Review

Photo-based advisory checks for airflow, clearances, routes and service access.

Reports & Site Packs

Consultancy reports and one complete downloadable project pack.

Quote & Material Generation

Equipment, labour, pipework, electrical, commissioning, testing and warranty.

Finance & Presentation

Monthly cost, savings, ROI, payback and customer-friendly presentation mode.

Service Planner

Annual service, filters, refrigerant and warranty reminders fed into PolarOne.

Explore all engineering features

Everything your HVAC business needs. All in one place.

From the first enquiry to the completed job and the next growth opportunity, PolarOne keeps the entire journey connected.

Find More Work

Polar finds high-quality leads, opportunities and customers ready to buy.

AI Reception 24/7

Never miss another call or enquiry. Polar answers, qualifies and books.

Job Scheduling

Smart scheduling, engineer dispatch and route optimisation.

Quotes That Win

Create professional quotes in seconds and follow up automatically.

Buy Smarter

Compare suppliers, protect margins and make better buying decisions.

Business Insights

Get daily recommendations that help grow your business.

MORE THAN THE BASICS

Built for the parts of the business that usually get missed

PolarOne connects the operational details that protect cash flow, customer experience and long-term profitability, not just the diary.

Quotes, invoices and payments

Move from professional quote to approval, deposit, invoice and payment without rebuilding the same information.

Contracts and recurring revenue

Manage maintenance plans, repeat visits, renewals and covered equipment with a permanent service history.

Stock, costs and purchasing

Track products across vans and warehouses, manage suppliers and understand where margins are being lost.

Customer self-service

Give customers a secure portal for documents, job information, visit requests, fault reports and account activity.

Automation that removes admin

Use ready-made and custom workflows for follow-ups, reminders, updates and internal actions.

Connected and controlled

Bring calendars, accounting tools, website forms, APIs and role-based access into one dependable operation.

Explore All Features

How PolarOne works for you

PolarOne does not just store information. It helps your business move from opportunity to action, then learns from the results.

1. Polar Finds

new opportunities and potential jobs.

2. Polar Engages

calls, captures enquiries and books appointments.

3. Polar Quotes

helps create winning quotes and follows up.

4. Polar Schedules

organises jobs, engineers and routes.

5. Polar Buys

helps protect margins and source smarter.

6. Polar Grows

turns live data into practical growth actions.

See the full workflow →

Traditional Software

Records what has already happened, then leaves your team to spot problems and decide what to do next.

  • Stores your data
  • Waits for you to act
  • Reports on the past
  • Complicates your day
  • Costs more, does less
VS

PolarOne Software

Turns live business information into clear actions that save time, protect margins and create growth.

  • Finds new opportunities
  • Suggests what to do next
  • Works while you sleep
  • Simplifies your day
  • Saves time and makes money

Trusted by HVAC businesses across the UK

Built around the real pressures of running a busy field service company.

★★★★★

“PolarOne has found us work we would never have found on our own. It’s like having a full-time sales manager.”

Mark T., DirectorManchester
★★★★★

“The AI Reception system is amazing. We never miss a call anymore and we’re booking more jobs.”

Sarah K., OwnerBirmingham
★★★★★

“Finding the best prices for equipment has saved us thousands. PolarOne pays for itself many times over.”

James R., Managing DirectorLeeds
START RUNNING SMARTER

Ready to grow your HVAC business?

Join hundreds of businesses using PolarOne to win more work, save time and increase profits.✓ 14-day free trial   ✓ No setup fees   ✓ Cancel anytime

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